BigLMS Privacy Policy

Introduction

In order to get a better understanding of what we do with the information of your Educational Institution and staff, we require your attention, by reading through our privacy policy and what measures we have put into place to keep you and your staff information private and secure.

BigLMS is an entity which provides applications, services and dashboard driven software which connects learners and staff of Educational Institutions, via School Administration Software with Google Classroom, in order to share files, assignments, learning matter, materials and homework and other, via Google API.

We respect the privacy of the Educational Institutions, their learners and staff who use the mentioned applications developed by us, and therefore the protection of Personally Identifiably Information (PII) is of paramount importance to us. Our privacy policy applies to any websites and software applications provided by us.

We will at times collect certain personal information about clients and guests to websites hosted by us. This information will include both Personally Identifiably Information (PII), as well as non-identifiable personal data. Personally Identifiably Information (PII) will be collected as soon as you sign up for one or more of our services, or utilize our website for business or subscription services. Non-identifiable data is gathered automatically as soon as you visit our websites, or those websites hosted by us. All information will be stored for use in our system and will not be sold or rented to any third party.

By reading through our privacy policy you will get a better understanding of the types of data that will be collected and how that information will be used. Normally, we collect data to warrant network reliability in products we provide to Educational Institutions and staff. This is done in your best user experience and to allow us to deliver a better service by utilizing the most relevant content. At times we are by law required to collect information about our clients.

Who this is for

This product is for use by Educational Institutions, their learners, Staff, School Districts and States.

Google Classroom User Data Access Requests

Our API calls are registered with Google and the user can login with Google Single Sign On. To access Google Classroom information the user would have to give their permission to access the Google Classroom data via the Google authentication that will be shown by Google itself. All API calls to Google are done through the secure https token authentication method, as required by Google for data exchange.

Google Data requested

The following main categories of data are requested; Google Classroom and all its core functions that include, assignments, announcements, class lists, homework submitted and returned, as well as other relevant information needed to launch and display the application. The collection of data includes the users’ profile and any other information that would enhance the user experience, as well as the use of Google e-mail to visualize and categorize e-mail correspondence within the user framework. This includes access to the Google Drive to create, view and edit Google forms. Calendar and other Google features may also be made available.

Reason for data requests

The reason for requesting the abovementioned data is to ensure a visual connection between the user’s Google data. The Google Classroom data will be shown visually, organized and categorized according to the different features and modules viewed.

What data is being shared?

Data is shared within the different applications owned by the Educational Institution and its affiliated School Districts, to inform data driven decision making and other ways that will make the user experience satisfactory. For example, School stats, page, product and demographics can be utilized to provide data to inform the School District of user usage, assignments returned on time, etc. to help give district a better understanding of how Google is being used to its best ability for their needs. States may want to know how Google is being used in their schools and in what capacity.

No Advertisements or Ad tracking

No data will be sold, rented to, or shared with third parties. Advertisements or ad tracking will not be permitted.

Content

As content is uploaded, we are not responsible for the content shared in Google classrooms. We will not be held responsible for plagiarism, content and data used or provided during lessons or any inappropriate information. This is the responsibility of the user who uploads the data.

Collection of Personal Data

Our clients, including but not limited to Educational Institutions, and businesses, will generally collect personal information regarding staff and students. Personal data about our users is collected through the use of cookie data; when visitors to websites hosted by us.

[A cookie is a data file that sits on your computer hard disk. The cookie is placed there by a remote web server that you have visited using a browser like Netscape or Internet Explorer. It is used to uniquely identify you during web interactions with a website and contains data parameters that allow the remote HTML server to keep a record of who you are, and what actions you take at the remote web site. You have the option to disable the cookie function in your browser, but will be restricted from accessing many sites as a result.]

Use of Personal Data

We may log the websites you visit; collect IP addresses and information about your operating system and the type of browser you use for the purposes of network/system administration in order to audit the use of our site.

Any information we collect from you through correspondence with us, whether via email, telephonically or by written letter, will only be used to address the matters within that correspondence. If this requires referring such correspondence within our system or to a third party to ensure customer service, your personal information will only be disclosed to the point necessary to address your query or concerns, and will otherwise be kept confidential.

We provide a comprehensive Google integration and allows customers to view, manage, and edit their Google based data through our online web portals. The accessing of this data is through the OAuth standard and requires the user to explicitly give their consent to accessing their data. This Google integration includes but is not limited to the following: retrieval of personal information to allow for single sign-on into our systems, retrieval and display of personal and organizational online documents, calendar events, classroom rosters, classroom assignments, assignment submissions, organizational directories, individual users.

Public Space (Bulletin Boards, Chat Rooms and Third-Party Sites)

Any information that clients disclose in a public space, including on or in any bulletin board, news article, chat room or on any site that we may host for you, is available to anyone else who visits that space. We cannot safeguard any information disclosed there.

Cancelation

Users can remove the access by visiting their Google dashboard, Security, Third-party apps access

Reservation of Rights

We reserve the right to disclose information about customers where required, in good faith, to do so by law or to exercise our legal rights or defend ourselves against legal claims. We further reserve the right to share information with law enforcement to investigate or prevent illegal activities being committed over our network. We reserve our rights to disclose your personal information to third parties where needs be: eg district stats and monitoring, etc. We also reserve the right to monitor user and network traffic for site security purposes and prevent any unauthorized attempts to tamper with our site or cause damage to our property. Information can be used for development and stats enhancement.

We reserve the right to make changes to this privacy policy or update it. Customers and site visitors bear the responsibility to ensure that they have read the changes or updates as the case may be.

The following individuals may have access to some or all of your information:

Employees of the company: Employees who need such information to conclude a transaction or provide technical support, safety and stability of data.

Service providers: Occasionally, service companies may need access to certain information within our databases and servers. For example; Consultants who require access to certain client data in order to increase the efficiency of our data processing systems. Any such information that needs to be disclosed for any business purpose will be considered confidential and not be used for any purpose other than the specific business need.

Site Linking

Websites contain many links to sites that belong to third parties. We cannot be held responsible for any use of your Personally Identifiably Information (PII) arising from you disclosing such personal information on third party sites. We cannot protect any information you may disclose on these sites and we recommend that you review the privacy policy statements of those sites that you visit. As an example, if you visit another site, that site may track your previously visited site history and we have no control over sites.

How data can be used. User function enhancement.